Congregational Support Toolkits
Toolkit #1 – Covenant between Region and Communities of Faith
At the heart of the relationship with the regional council there will be a personalized covenant for each community of faith. This covenant expresses our commitment to work together, care for one another and respect the roles and responsibilities we have been given as part of The United Church of Canada. It is this covenant that will help to define our relationship and commitment to the ministry we share.
Each community of faith and congregation will create their own covenant with Horseshoe Falls Regional Council by completing the appropriate sections, including choosing and explaining the symbols that reflect their commitment to this relationship.
A Covenant of Mutual Commitment
This liturgy will be used as part of a service to celebrate the covenant between Horseshoe Falls Regional Council and community of faith. A representative from the regional council will participate in this service with the community of faith. This may be done as part of a service to covenant with new ministry personnel or at a regular worship service.
Toolkit #2 – Community of Faith Profile
A set of worksheets to assist communities of faith with information gathering, review and discernment of their current strengths, challenges, ministry initiatives and goals.
Step by step instructions for completing the profile worksheets and living faith story.
Profile Preparation Handbook
Identifying information and record of approvals.
Profile Cover Page
A concise statement of your current ministry objectives and goals.
Living Faith Story Worksheet (simple version)
A more detailed description of your ministry using headings that will assist with writing a position description and reviewing applications.
Living Faith Story Categories Worksheet (categories template)
Asks the questions, “Who are we” and “Who are our neighbours”.
A tool to assess current and future financial well-being for planning purposes.
Financial Viability Worksheet
A record of property, such as cemeteries, if applicable. Does not refer to the church building or manse.
Real Property Worksheet
Information about the manse if applicable.
Manse Information Worksheet
Toolkit #3 – ChurchHub
ChurchHub is the new national database for information for every community of faith and all ministry personnel in The United Church of Canada.
Toolkit #4 – Property Matters
Information for communities of faith, trustees and governing bodies regarding property matters and transactions.
Details regarding the disbursement of funds following amalgamation and disbanding.
A template for requesting approval from the Covenant Commission to list, sell, purchase, mortgage or lease property.
Property Resolution – Trustees
A guide to property transactions for communities of faith.
Congregational Property Transactions
Toolkit #5 – Amalgamating and Disbanding
Resources to help communities of faith with the process of amalgamation or disbanding.
Step by step information for communities of faith that are disbanding.
Disbanding – Steps for Closing Well
Disbanding – Information and Asset Disbursement Form Instructions
Disbanding – Asset Disbursement Form
Toolkit #6 – Pastoral Charge Supervisors
Information for communities of faith and Pastoral Charge Supervisors related to the tasks and responsibilities of this position.
A brief overview of the responsibilities of a pastoral charge supervisor.
Pastoral Charge Supervisor Handbook
Toolkit #7 – Self-Assessment
A checklist style guide for carrying out an annual self-assessment and identifying policies and practices which may need to be updated in the coming year.
Toolkit #9 – Shared Ministry Agreements/Covenants of Cooperation
Resources for communities of faith interested in sharing staff/resources and exploring opportunities for cooperation.
Basic template that can be adapted as needed.
Sample Shared Ministry Agreement
An overview of ministry sharing with examples, benefits and considerations.
Ministry Sharing Information (PowerPoint)
Toolkit #10 – Compliance
Resources related to policies required by provincial and federal government.
Violence and Harassment Policy
A generic template that can be completed by communities of faith for compliance with government regulations.
Violence and Harassment Policy – Coming Soon
A generic template that can be adapted by communities of faith. Highly recommended.
Accessibility Policy & Training Template
A guide and generic template that can be used by communities of faith for compliance with government regulations.