Pastoral Relations Toolkits
Toolkit #1 – Pastoral Relations Liaisons
Regional Pastoral Relations Liaisons offer leadership as a community of faith seeks out a new pastoral relationship through a new call or appointment.
Here are some resources for liaisons:
- Pastoral Relations: Regional Council Liaisons
- Pastoral Relations: Congregational Designated Ministers
- Position Description – Template
- Position Description – Worksheet
- Position Description – Terms to Consider
- Pastoral Relations: Guidelines for Search and Selection
- Pastoral Relations: Regional Council Liaisons
- Preparing to Search Process
- Search Team Training Registration
Toolkit #2 – Resources for Ministry & Personnel Committees
These resources are basic tools for the Ministry and Personnel Committee:
- M&P Committees: Policy, Procedures and Practices
- Resources for M&P Committees
- Pastoral Relations: Supporting the Pastoral Relationship
- Restorative Care Roadmap
- M&P Committee Training recording of January 17, 2023
- Ministry & Personnel Team Training Registration
Toolkit #3 – ChurchHub.ca
Ministry Profiles and Searches – using the online tool of ChurchHub.ca
ChurchHub.ca is established and regularized by General Council as the required process for ministry personnel and communities of faith to search for calls and appointments.
What is ChurchHub.ca?
ChurchHub.ca is part of a significant shift in the life of our church and how we live out our call to ministry and discipleship. It is both a policy that was passed by General Council to be “regularized as the required process for ministry personnel and communities of faith to search for calls and appointments”, and the support structure (tool) for communication between the denomination, ministry personnel, communities of faith and members who participate in regional and denominational ministry.
For more information about ChurchHub, a tutorial on your first log-in and how to complete ChurchHub forms, see the national United Church ChurchHub Information webpage.
How do we use ChurchHub.ca?
All Ministry Personnel and Pastoral Charge Communities of Faith have received an invitation to join ChurchHub. If you or your community haven’t received your invitation, we may have an outdated email. Please email email@example.com with your updated information.
After you have logged into ChurchHub, you may find this ChurchHub Cheat Sheet helpful as you become familiar with how to add or access Ministry Profile and Search information.
Toolkit #4 – United Fresh Start
United Fresh Start is a curriculum with over 20 modules that teach ministers and congregational leaders critical strategies for working effectively together. It contains proven methods based on the work of organizational leadership experts and is based on a program developed by the Episcopal Church over the past 20 years.
The program covers key topics, such as entering new systems, conflict management, family systems theory, polarity management, church size theory and adaptive leadership. Together, ministers and congregational leaders gain a mutual understanding of leadership expectations, role clarity and the use of power and authority.
The program will help create a fresh start for the pastoral relationship and prepare you for effective mission and ministry together. Although the program is ideally suited for new pastoral relationships, several of the modules can be used to equip congregations to be effective in the face of any adaptive challenge.
For a list of facilitators, please contact Micol Cottrell
Toolkit #5 – Retirement Resource
Marriage Licence Registration Policy and Guidelines Handbook
The Governing Official for Horseshoe Falls Regional Council is Sue Duliban at firstname.lastname@example.org.
Toolkit #7 – Voluntary Associate Minister
A Voluntary Associate Minister (VAM) is a recognized, ordered minister in The United Church of Canada who is retired or between appointments. At times, a Voluntary Associate Minister may be looking for involvement in a community of faith and at other times they may seek designation as a VAM in order to fulfill the Manual requirements of a “formal association” in order to provide the functions of ministry outside of a pastoral relationship (The Manual, section 18.104.22.168).
Here are some resources for Voluntary Associate Ministers:
Toolkit #8 – Licenced Lay Worship Leaders Resource Team
The Licensed Lay Worship Leaders (LLWL) Resource Team will implement the Licensed Lay Worship Policy. The Human Resources Commission is responsible for licensing LLWLs for Horseshoe Falls Regional Council. The Resource Team will provide support and oversight to LLWLs within the regional and be a recommending and reporting body to the Human Resources Commission:
- LLWL Policy and Guidelines Handbook
- LLWL Resource Team Policy
- LLWL Application for Initial License in MS Word
- LLWL Application for Initial License Online
- LLWL Yearly Report Form in MS Word
- LLWL Yearly Report Form Online
Request the list of current LLWLs for pulpit supply from Micol Cottrell
Toolkit #9 – Licence to Administer Sacraments
There will be instances where the governing body of a community of faith is responsible for requesting a licence to administer the sacraments. This request must come from an official meeting of the governing body and sometimes the Human Resources Commission may initiate the conversation.
Here is a resource to assist with this request:
Toolkit #10 – Appointments Policy
In the new guide for pastoral relations, Pastoral Relations: Community of Faith, a distinction is made between supply appointments and appointments (page 19). Supply appointments are requested when the community of faith requires ministry support while they work on their profile and search. Appointments, on the other hand, are longer‐term pastoral relationship as a result of a search. This policy will help communities of faith differentiate between the two types of appointments.